Sarah Hyde HR Consultancy is committed to being transparent about how personal data is collected and used and meeting our data protection obligations under GDPR, Data Protection Bill and all associated legislation.

Within this privacy notice, Sarah Hyde HR Consultancy will be referred to as “we”, “us” or “our”. To contact us with any query about this privacy notice please contact Sarah Hyde via the website contact section, www.shyde-hr.co.uk, email at [email protected] or on 07872 965925.

If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.

Data Collection

We may collect and process certain information whenever you interact with us. For example, information may be collected when you send us feedback, complete an enquiry form, complete a survey or request advice and support. The information we collect may include the following data:

• any information that you provide by filling in our contact form on our website or emailing us
• a record of any correspondence
• information that you provide to us during the course of any work that we may carry out on your behalf or advise on, which may include personal and sensitive data on individuals.

We will only ask for and retain personal data as necessary to provide our services and run our business. Employers should ensure that you have a privacy policy that discloses that you share that data with us, as a third party.

How we use your personal data

We process personal data for the purposes of our business administration; namely to have contact details, invoice, comply with HRMC requirements, supply newsletter, run a website, have a presence on social media and other regulations and legislation connected with running a business.

We process personal data connected with the running of our business:

•  To carry out our obligations arising from any contracts (written or verbal) entered into between you and us or to take steps before entering into a contract to supply our services
• Under our legal obligations to process and keep business records
• For our legitimate interests to provide you with relevant information and to grow and maintain our business
• Provide privacy information.

We process personal data for the purposes to advice and support clients in providing an HR consultancy service.

Disclosures of your personal data

We may have to share your personal data with the parties set out below for the purposes set out above:

• Service providers who provide IT, and system administration services.
• Professional advisers including, CIPD legal services, banking, legal services, visa/immigration service, medical practioners, professional indemnity insurers and accounting services.
• HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances.
• We currently use MailChimp (newsletters) and Survey Monkey (surveys)

We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions. Where possible personal data will be removed.

International transfers

We do not transfer your personal data outside the European Economic Area (EEA). MailChimp has certified to the Privacy Shield regime, and their lawfully transfer EU/EEA personal data to the U.S. pursuant to this certification, a copy of their privacy policy can be found here, https://mailchimp.com/legal/privacy/. The information provided to mailchimp is your name and email address.

Data security

Protecting any personal data that you share with us is a priority. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, when dealing with third parties we limit where possible what data is shared and accessible.

Third-party links

Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we have to keep basic information about our clients (including contact, identity, financial) for six years after they cease being clients for tax purposes. Any data relating to services provided will be kept for the duration of us providing a service to you, and 6 years after you cease to be a client.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

• Request access to your personal data.
• Request correction of your personal data.
• Request erasure of your personal data.
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data.
• Right to withdraw consent.

You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/. If you wish to exercise any of the rights set out above, please email us at [email protected].

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We may also contact you to ask you for further information in relation to your request to speed up our response. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.